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AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH T&M ASSOCIATES FOR MAJOR UTILITY OWNER REPRESENTATION AND CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES; AND DECLARING AN EMERGENCY
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WHEREAS, Columbia Gas has notified the City of Gahanna of its plans to install a high-pressure gas pipeline within the boundaries of the City and within City right-of-way, requiring significant coordination to protect City infrastructure and public safety; and
WHEREAS, in response, City staff issued a Request for Qualifications (RFQ) on November 13th, 2024, for owner’s representative and professional services to support plan review, permitting, construction coordination, construction administration, and construction inspection services for the duration of this major utility project; and
WHEREAS, two (2) Statements of Qualifications (SOQs) were received, reviewed, and scored by City staff, with interviews conducted, resulting in the selection of T&M Associates as the preferred vendor to perform these services; and
WHEREAS, the Department of Engineering recommends awarding a contract in the amount of $380,500.00 to T&M Associates for these services, which will span from the date of contract award through the end of calendar year 2026; and
WHEREAS, the Administration is in ongoing negotiations with Columbia Gas regarding a supplemental agreement to reimburse the City for approximately 65% of the total contract cost, which will reduce the overall financial impact to the City; and
WHEREAS, funding for this contract has been previously appropriated as follows:
24111000-5210 - $380,500.00
WHEREAS, the Administration recommends passage of this Ordinance as an emergency measure necessary for the immediate preservation of public peace, property, health, safety, and welfare; to wit: ensuring the timely coordination and oversight of this critical infrastructure project.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GAHANNA, COUNTY OF FRANKLIN, STATE OF OHIO, THAT:
Section 1. The Mayor is hereby authorized to enter into a contract with T&M Associates, primary offices located at 4675 Lakehurst Court, Suite 250, Columbus, Ohio 43016, for Major Utility Owner Representation and Construction Administration and Inspection Services in an amount not to exceed three hundred eighty thousand five hundred dollars and zero cents ($380,500.00), as further detailed in the services agreement attached hereto and incorporated herein as EXHIBIT A.
Section 2. The funds required for this contract have been previously appropriated from account 24111000-5210.
Section 3. For the reasons set forth in the preamble above, this Ordinance is declared an emergency measure which shall be in full force and effect immediately upon passage by this Council and on the date of signature of approval by the Mayor.