TITLE
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR RENTAL OF A TEMPORARY BOILER SYSTEM FOR THE CITY OF GAHANNA AND GAHANNA-JEFFERSON PUBLIC SCHOOLS’ FLEET AND TRANSPORTATION FACILITY; AUTHORIZING THE MAYOR TO ENTER INTO CONTRACT WITH WARE, INC FOR PROVISION OF TEMPORARY BOILER SERVICES; WAIVING SECOND READING; AND DECLARING AN EMERGENCY
BODY
WHEREAS, the City of Gahanna (“City”) and the Gahanna-Jefferson Public Schools (“School District”) entered into an agreement on February 21, 1996 to construct and operate a vehicle maintenance facility on the property located at 785 Science Boulevard; and
WHEREAS, per the agreement, the “maintenance facility shall be the responsibility of the (School District) with the cost to be borne by the individual parties on their portion of the building and divided equally for the common areas;” and
WHEREAS, in September, 2024, it came to the School District’s attention that the boiler system providing heat to the facility had reached the end of its useful life, requiring immediate maintenance to make it serviceable for the coming winter season; and
WHEREAS, the most cost-effective approach to the project is a total replacement; and
WHEREAS, the City has been advised that the project will require rental of a temporary boiler system, and further agrees to procure these services as part of the shared cost between the agencies; and
WHEREAS, it is anticipated that the approximately 3-month rental, installation, and removal of the temporary boiler system will not exceed $105,000; and
WHEREAS, pursuant to Gahanna Code 133.02(c)(6), the Administration requests Council approval to waive formal bidding for the emergency procurement of these necessary services, authorizing the Mayor to enter into contract with WARE Inc. to provide temporary boiler services, and recommending passage of this Ordinance as an emergency measure immediately necessary to the preservation of the public peace, health, safety, and welfare of the City of Gahanna.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GAHANNA, COUNTY OF FRANKLIN, STATE OF OHIO:
Section 1. That this Council hereby waives the competitive bidding requirements pursuant to Gahanna Code 133.02(c)(6) for emergency circumstances necessitating the immediate rental of a temporary boiler system for the provision of heat to the City of Gahanna and Gahanna-Jefferson Public Schools’ fleet and transportation facility located at 785 Science Boulevard.
Section 2. That this Council hereby authorizes the Mayor to enter into contract with WARE, Inc., whose primary offices are located at 3401 Bashford Ave Court, Louisville, KY 40218, pursuant to the Terms and Conditions of the contract as more particularly described in EXHIBIT A, attached hereto and made a part herein.
Section 3. That for the reasons set forth in the preamble above, the second reading is hereby waived and this Ordinance is declared an emergency measure which shall be in full force and effect immediately upon passage by this Council and on date of signature of approval by the Mayor.