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TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH SUNGARD PENTAMATION FOR FINANCIAL MANAGEMENT SOFTWARE; TO SUPPLEMENTALLY APPROPRIATE A PORTION OF THE FUNDS THEREFOR; AND TO DECLARE AN EMERGENCY
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WHEREAS, new software is needed for various functions of the governmental process; and
WHEREAS, the City wishes to proceed with the purchase of financial management software which will include modules for finance/general ledger, budgeting, accounts receivable, accounts payable, central cashiering, payroll, fixed assets, utility billing and community development; and
WHEREAS, the Director of Finance has recommended we proceed with SunGard Pentamation. Inc.; and
WHEREAS, a portion of the funds will need to be supplementally appropriated; and
WHEREAS, it is imperative to move forward with the purchase of this software to have it in place and fully operational for the next fiscal year, all for the preservation of the public peace, health, safety and welfare;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GAHANNA, STATE OF OHIO:
Section 1. That the Mayor is hereby authorized to enter into contract with SUNGARD PENTAMATION, INC., 3 West Broad Street, Bethlehem, PA 18018, for purchase of financial management software, for several departments, in accordance with City specifications, said agreement attached hereto as EXHIBIT A.
Section 2. That funding in the amount of TWO HUNDRED FIFTY EIGHT THOUSAND SIX HUNDRED TWENTY DOLLARS ($258,620) was appropriated in the 2006 appropriations to Account No. 101.130.5511, Capital Projects, Finance ($187,420); Account No. 651.350.5512, Capital Projects, Water ($35,600); and Account No. 661.360.5512, Capital Projects, Sewer ($35,600) to cover a portion of the herein costs.
Section 3. That funding in the amount of SIXTY ONE THOUSAND TWO HUNDRED SIXTY EIGHT DOLLARS ($61,268) is hereby supplementally appropriated from the unencumbered unappropriated balance of the General Fund as follows: $30,634 to Account No. 101.341.5511, Capital Projects, Zoning and $30,634 to Account No. 101.344.5511, Capital Projects, Building, to cover the balance of the herein costs.
Section 4. That ORD-0001-2006, passed January 2, 2006, is hereby amended to reflect this supplemental appropriation.
Section 5. That, for the reasons set forth in the preamble hereinabove, this ordinance is declared emergency legislation and shall be in full force and effect immediately after passage by this Council and on date of signature approval by the Mayor.