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TO AUTHORIZE THE MAYOR TO ENTER INTO PURCHASE AGREEMENT WITH DELL COMPUTERS FOR THE PURCHASE OF 35 NEW PERSONAL COMPUTERS; THIS PLAN INCLUDES A THREE PHASE ROLLOUT OVER THE COURSE OF THE YEAR; TO WAIVE THE BIDDING PROCEDURE, AND TO DECLARE AN EMERGENCY.
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WHEREAS, the purpose of the phased rollout is tied directly to staffing of the Information Technology Department; and
WHEREAS, the goal is to install the new PCs as quickly as possible; however, limited staffing would require time to process all of the new equipment; and
WHEREAS, rather than shelving all PCs until installation, a rollout phase will allow the PCs installed later to take advantage of advancing technology and lower prices; and
WHEREAS, the phases were determined by the IT Department based upon a needs assessment; and
WHEREAS, Phase One will include 10 PCs at a cost of $20,000; Phase Two will include 11 PCs at a cost of $22,000; Phase Three will include 14 PCs at a cost of $30,500; and
WHEREAS, the reasons for standardizing on equipment are (1) top support from Dell, rather than from various vendors; (2) common tools and hardware for IT support staff to remain current in; (3) bulk pricing discounts; and
WHEREAS, it is necessary to move forward with this project in a timely fashion all for the preservation of the public peace, health, safety, and welfare.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GAHANNA, STATE OF OHIO:
Section 1. That the Mayor is hereby authorized to enter into agreement with DELL COMPUTER CORPORATION, ONE DELL WAY, ROUND ROCK, TEXAS 78682, for the purchase of 35 computers for a three phase rollout over the course of the year as outlined in the 2003 Personal Computer Acquisition Plan Summary, dated February 21, 2003, attached hereto as EXHIBIT A.
Section 2. That the bidding process is hereby waived.
Section 3. That funding in the amount of FORTY EIGHT THOUSAND FIVE HUNDRED DOLLARS ($48,500) was appropriated in the 2003 Appropriations to Account No. 101.353.5511, Computer Hardware, for this project.
Section 4. That funding in the amount of TWENTY ONE THOUSAND FIVE HUNDRED ($21,500) was appropriated in the 2003 Appropriations to Account No. 101.211.5512, Police Capital, for this project.
Section 5. That funding in the amount of ONE THOUSAND TWO HUNDRED FIFTY ($1,250) was appropriated in the 2003 Appropriations to Account No. 651.350.5512, Water Capital, for this project.
Section 6. That funding in the amount of ONE THOUSAND TWO HUNDRED FIFTY ($1,250) was appropriated in the 2003 Appropriations to Account No. 661.360.5512, Sewer Capital, for this project.
Section 7. That for the reasons set forth in the preamble herein above this ordinance is declared an emergency and shall be in full force and effect after passage by this Council and on date of signature approval by the Mayor.