TITLE
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A FIVE-YEAR CONTRACT WITH CENTRAL SQUARE TECHNOLOGIES LLC FOR A MULTI-AGENCY LAW ENFORCEMENT COMPUTER-AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM SOLUTION TO BE ADMINISTERED BY THE DIVISION OF POLICE; AUTHORIZING APPROPRIATION AMENDMENTS TO ARPA FUND (2330) AND CAPITAL IMPROVEMENT FUND (3250); AND DECLARING AN EMERGENCY
BODY
WHEREAS, the Division of Police and the City’s Information Technology (IT) staff issued a Request for Proposal (RFP) to replace the Division’s 17-year-old Computer Aided Dispatch (CAD)/Records Management System (RMS) solution; and
WHEREAS, as part of the project, the Division of Police engaged four other agencies (Whitehall, Reynoldsburg, Bexley, and Grandview Heights) who are all similarly situated with CAD/RMS solutions; and
WHEREAS, the project consists of a centrally administered software solution for all five agencies, with the City of Gahanna serving as the solution’s host; and
WHEREAS, as a result of the RFP, the Division of Police and IT recommend award of contract to Central Square Technologies LLC as the best and lowest cost vendor; and
WHEREAS, to facilitate the purchase and implementation over the next 12-15 months, the Division of Police and IT departments request a reduction in appropriations in the amount of $280,000 to the American Rescue Plan Act (ARPA) Fund (2330) and increase in appropriations in the amount of $540,000 from the unappropriated, unencumbered balance of the Capital Improvement Fund (3250), which represents the total amount for the other four agencies to reimburse the City of Gahanna; and
WHEREAS, the Administration requests passage with an emergency declaration immediately necessary for the preservation of public peace, property, health, safety, and welfare in the City; to wit: the current CAD/RMS solution has reached end-of-life and must be replaced pursuant to the proposed implementation schedule with Central Square Technologies LLC.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GAHANNA, COUNTY OF FRANKLIN, STATE OF OHIO:
Section 1. That the Council authorizes the Mayor to enter into contract with Central Square Technologies LLC, whose primary offices are located at 1000 Business Center Drive, Lake Mary, FL 32746 in accordance with the terms more particularly described in EXHIBIT A and the cost share and payment schedule more particularly described in EXHIBIT B, both exhibits attached hereto and made a part herein.
Section 2. That funding previously appropriated in the month of two hundred eighty thousand dollars ($280,000) is hereby reduced in the ARPA Fund (2330) as follows:
233.06.000.5505 - ARPA Capital: ($280,000)
Section 3. That funding in the among of five hundred forty thousand dollars ($540,000) is hereby supplementally appropriated from the unappropriated, unencumbered balance of the Capital Improvement Fund (3250) as follows:
325.06.550.5510 - CIP: $540,000
Section 4. That for the reasons set forth in the preamble above, this Ordinance is declared an emergency measure which shall be in full force and effect immediately upon passage by this Council and on the date of signature of approval by the Mayor.