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TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH SUNGARD PUBLIC SECTOR, INC., TO UPGRADE THE FINANCIAL MANAGEMENT SOFTWARE SYSTEM (FINANCE AND COMMUNITY PLUS); TO SUPPLEMENTALLY APPROPRIATE $70,000; AND TO DECLARE AN EMERGENCY.
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WHEREAS, the Finance Department software, Finance Plus for financial activities and Community Plus for central cashiering has not been upgraded since we purchased it in 2007; and
WHEREAS, our current versions of Community Plus and Finance Plus are approaching the end of their useful lives and we have recently learned that the system's outdated operating platform is incompatible with our ongoing disaster recovery program; and
WHEREAS, currently the system runs very slowly and is not user friendly; and
WHEREAS, quote was received from SunGard Public Sector for an upgrade to the financial management software and the Director of Finance has recommended we proceed with the upgrade; and
WHEREAS, it is imperative to move forward with this upgrade for the efficient running of the Finance Department and to assure that our financial data is not vulnerable, and all for the preservation of the public peace, property, health, safety and welfare;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GAHANNA, STATE OF OHIO:
Section 1. That the Mayor is hereby authorized to enter into contract with SUNGARD PUBLIC SECTOR, INC., 1000 Business Center Drive, Lake Mary, FL 32746, to upgrade our financial management software system, Community Plus and Finance Plus; Contract attached as EXHIBIT A, and made a part herein.
Section 2. That funding in the amount of SEVENTY THOUSAND DOLLARS ($70,000) is hereby supplementally appropriated from the unencumbered, unappropriated balance of the General Fund to Account No. 101.130.5596, Finance Capital Projects/Improvements, to cover the herein costs.
Section 3. That ORD-0001-2012, passed January 2, 2012, is hereby amended to reflect this supplemental appropriation.
Section 4. That, for the reasons set forth in the preamble herein above, this ordinance is declared emergency legislation and shall be in full force and effect immediately upon passage by this Council and on date of signature approval by the Mayor.