TITLE
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH WINSTED COMPANY, LLC, FOR FURNITURE PROCUREMENT AND INSTALLATION SERVICES RELATED TO THE RENOVATION AND EXPANSION OF 825 TECH CENTER DRIVE; WAIVING SECOND READING AND DECLARING AN EMERGENCY
BODY
WHEREAS, on September 6, 2022, the City Council voted to acquire property located at 825 Tech Center Drive for the purpose of meeting the long-term operational needs of the Police Headquarters, City Hall, and Senior Center; and
WHEREAS, the City is currently undergoing renovation and expansion of the facility, including the construction of an additional 31,000 square feet, to accommodate projected needs over the next 30 years; construction began in May 2024, and regular updates on the project have been provided to City Council since its inception; and
WHEREAS, furniture procurement is the final major step required for completion of the project, and the City issued a Request for Proposals (RFP), receiving and evaluating three (3) qualified submissions; and
WHEREAS, Winsted Company, LLC, was identified as the most suitable vendor for this component; and
WHEREAS, Winsted’s proposal sets forth a project budget for the procurement and installation of seven (7) Communication Consoles, in the total amount of One Hundred Seventy-Two Thousand, Seven Hundred Sixty-Four Dollars and Twenty-Two Cents ($172,764.22), and with a contingency of seven percent (7%) to be used only upon written authorization from the City, the total budget for this portion of the procurement is One Hundred Eighty-Five Thousand Dollars and Zero Cents ($185,000); and
WHEREAS, the funds for this contract have already been appropriated and allocated as part of Capital Improvement Plan project numbers FA-24-01 (825 Tech Center Dr Office Furniture) and EQ-25-02 (911 Dispatcher Workstations), and no supplemental or transfer of funds is required; and
WHEREAS, the Administration recommends passage of the ordinance with waiver of second reading and as an emergency measure immediately necessary for the preservation of the public peace, health, safety, and welfare of the City of Gahanna; to wit: ensuring the timely procurement and installation of essential furniture, which is critical to the completion and operational readiness of the renovated city facilities at 825 Tech Center Drive.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GAHANNA, COUNTY OF FRANKLIN, STATE OF OHIO:
Section 1. That the Mayor is hereby authorized to enter into an agreement with Winsted Company, LLC, primary offices located at 2999 Ames Crossing Road, Suite 300, Eagan, MN 55121, for the procurement and installation of furniture related to the renovation and expansion of 825 Tech Center Drive, as described in their proposal attached hereto and incorporated herein as EXHIBIT A, for a total not to exceed One Hundred Eighty-Five Thousand Dollars and Zero Cents ($185,000.00), inclusive of a seven percent contingency.
Section 2. The second reading is hereby waived.
Section 3. That for the reasons set forth in the preamble above, this Ordinance is declared an emergency measure which shall be in full force and effect immediately upon passage by this Council and on the date of signature of approval by the Mayor.