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TO AUTHORIZE THE MAYOR TO ENTER INTO PURCHASE AGREEMENT AND ANNUAL MAINTENANCE AGREEMENT WITH SOUND COMMUNICATIONS, FOR THE PURCHASE AND MAINTENANCE OF A DIGITAL RECORDING SYSTEM AS PART OF THE UPGRADE TO AN 800MHZ RADIO PLATFORM; AND TO WAIVE BIDDING PROCEDURES THEREFOR; AND TO DECLARE AN EMERGENCY.
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WHEREAS, the Chief of Police has recommended that the City migrate to the State of Ohio's Multi-Agency Radio Communications System (MARCS) which is a modern, robust 800Mhz truncated digital radio communications system that offers subscription-based service; and
WHEREAS, the recording of voice and data traffic is necessary to comply with public records requirements and the existing system does not have the capacity to record the expanded digital traffic with the upgrade to the 800Mhz platform; and
WHEREAS, pursuant to Section 135.05(e)(4) of the Codified Ordinances, the City Attorney has determined that this is an emergency purchase; and
WHEREAS, it is imperative to move forward with the upgrade at the earliest possible time all for the preservation of the public peace, health, safety and welfare;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GAHANNA, STATE OF OHIO:
Section 1. That the Mayor is hereby authorized to enter into contract with Sound Communications, 3440 Park Street, Grove City, Ohio 43123, for the purchase and maintenance of a digital recording system as part of the upgrade to an 800Mhz radio platform; contract attached as EXHIBIT A.
Section 2. That funding in the amount of THIRTY SIX THOUSAND ONE HUNDRED DOLLARS ($36,100) is hereby supplementally appropriated from the unappropriated, unencumbered balance of the General Fund to Account No. 101.211.5512, Capital Projects, Police, to cover the herein cost.
Section 3. Pursuant to Section 135,05(e)(4) of the Codified Ordinances, the City Attorney has determined, and this Council agrees, that this purchase is of an emergency nature and bidding procedures are hereby waived.
Section 4. That, for the reasons set forth in the preamble hereinabove, this ordinance is declared emergency legislation and shall be in full force and effect immediately after passage by this Council and on date of signature approval by the Mayor.