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ISSUES:

East Industrial Sanitary Sewer - Supplemental Appropriation

Wetherholt said that ground water is emerging in the vicinity of the sewer on the Don

Miller property; installation must have altered the groundwater flow; property owner

appears to have a claim; cost to install drain tile is $2,389; legal description is now

available so the ordinance can move forward which establishes the district.

Recommendation: Legislation for Introduction; 2nd Reading, Consent; no need to

come back to committee.

Asphalt Overlay - Award Contract

Wetherholt said that bids were opened on Friday; award bid to Miller Pavement; total

amount includes $26,400 that the City received from M/I for Morse Road at Havant per

Ord-0240-2002; also need accompanying inspection contract; also includes overlaying

curb ramps to bring to ADA conformity; added in 2.5% contingency to match the

appropriated funds; hope that will be enough; award inspection contract to Stilson.

Recommendation: Legislation for Introduction; 2nd Reading, Consent; 2 separate

ordinances; no need to come back to committee.

Taylor Road at Eastgate - Right of Way Settlement

The eminent domain action with Ruth Junkermann has been settled; they agreed to

reduce their demands to $11,240 above the offered amount; results in an increase of the

waterline easement that is being obtained; will be paid from a water fund. The check

for $27,790 to the County Clerk of Courts for waterline easement has been returned.

This means the total of the supplemental for settlement is $39,210; need ordinance to

authorize the settlement and appropriate the funds.

Recommendation: Legislation for Introduction; 2nd Reading Consent; no need to come

back to committee.

Columbus Academy

Wetherholt said the Academy requested a waiver of fees expecting a blanket waiver.

Emery has found that two items are valid and could be waived; GCO section 1107.03

requires developer to put into escrow $100 per acre for security on delivery of asbuilt

drawing; Academy campus is so large that the deposit is extremely high; recommend

reducing deposit from $23,000 to $5,000. Also code provides that the 1% legal and

administrative fee for private storm sewer work may be waived by the Service Director;

Academy is upgrading the entire campus to conform to the storm water management

requirements; feel administrative fee should be waived. We asked the Academy to

convert the water meter system to one master meter for the campus which is a financial

burden; were in disagreement with them on the placing of the meter pit we wanted it on

Highmeadow next to the watermain; agreed to accept the bid amount for the meter pit if

located in the parking lot and building the pit on Highmeadow; justified where the cost

is provided by the customer.

Requesting motion resolution to bid using letterhead quotes and waiving the formal bid

requirements since the work is estimated at below bid requirements; work must be done

over summer break, and Academy will pay for the base cost of the meter pit.

O'Brien asked if any of this will result in money coming out of the taxpayers pocket.

Wetherholt said we are waiving only discretionary administrative fees; master meter

work will be so much better on Highmeadow; maintenance of the whole line will be the

responsibility of the Academy; win win situation for all.

Recommendation: Motion Resolution to go out for bids using letterhead quotes and