200 South Hamilton Road

Gahanna, Ohio 43230

City of Gahanna

Meeting Minutes

Committee of the Whole

Trenton I. Weaver, Chair

Merisa K. Bowers

Jamille Jones

Nancy R. McGregor

Kaylee Padova

Stephen A. Renner

Michael Schnetzer

Jeremy A. VanMeter, Clerk of Council

Monday, May 12, 2025

7:00 PM

City Hall, Council Chambers

CALL TO ORDER:

Gahanna City Council met for Committee of the Whole on Monday, May 12,

2025, in Council Chambers. Vice President of Council Trenton I. Weaver,

Chair, called the meeting to order at 7:00 p.m. The agenda was published on

May 9, 2025. All members were present for the meeting. There were no

additions or corrections to the agenda.

ITEMS FROM THE DEPARTMENT OF ENGINEERING:

ORD-0022-2025

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A

CONTRACT WITH AECOM FOR PROFESSIONAL DESIGN

SERVICES FOR THE WEST GAHANNA SANITARY RELIEF SEWER

PROJECT; AUTHORIZING SUPPLEMENTAL APPROPRIATIONS

CAPITAL IMPROVEMENT FUND; AND DECLARING AN EMERGENCY

Director of Engineering Tom Komlanc presented three items for

consideration. The first item was a request to authorize the Mayor to enter

into a contract for the West Gahanna Relief Sewer Project. Komlanc

explained that this project extends beyond a traditional relief sewer,

encompassing stormwater drainage, evaluation of the tributary area for the

entire west side of the city, and green infrastructure opportunities along the

proposed sewer route. It also includes transportation and mobility

improvements, particularly along West Johnstown Road and adjacent

residential areas. Komlanc reported that AECOM was selected as the project

consultant through a competitive Request for Qualifications (RFQ) process in

accordance with the Ohio Revised Code. The city received four statements of

qualifications, narrowed the field to two firms, and conducted interviews

before selecting AECOM as the preferred consultant. Fee negotiations with

AECOM are currently underway. The impetus for this project was the

significant storm events in March and May 2020 that caused water infiltration

into the sanitary sewer system, resulting in basement flooding. In response,

the city conducted community surveys, smoke and dye testing, flow

monitoring, and hydraulic modeling to identify potential system improvements.

Komlanc concluded by inviting questions from the Council regarding the

project proposal.

Councilmember Schnetzer asked Director Komlanc to clarify the scope of

stormwater evaluation mentioned in the project overview. Specifically, he

inquired about the meaning of evaluating stormwater runoff for the "entire

west side" of the city. Komlanc responded that the evaluation area extends

from Interstate 270 east to the Big Walnut Creek, encompassing all of

Gahanna within the I-270 boundary. The assessment will focus on the

tributary areas within this zone, identifying deficiencies in the stormwater

system along the proposed relief sewer route. The findings will also guide

future street rebuilds and other infrastructure improvements.

Councilmember Renner thanked Komlanc for incorporating green

infrastructure elements into the project’s hydraulic study. He requested an

estimated timeline for the study and potential results. Komlanc explained that

if the contract is executed and the notice to proceed is issued promptly,

preliminary findings could be available by late fall or the first quarter of next

year. He highlighted that AECOM was selected, in part, due to their proactive

approach during the proposal phase, including evaluating an alternative path

along Coronation Drive as opposed to the initially considered route through

Regents, Imperial, and Agler Roads. Renner then asked for examples of

green infrastructure elements that might be included in the project. Komlanc

noted that these could include Columbus Blueprint-style stormwater controls,

Portland’s Green Streets concepts, recycled asphalt, carbon-reduced

concrete, and other sustainable materials. He also indicated that potential

sanitary and water system improvements would be considered as part of the

project.

Councilmember McGregor asked whether the project would include

sidewalks along West Johnstown Road. Komlanc confirmed that both

multi-use trails and sidewalks are included in the project scope. McGregor

then inquired whether the study would assess storm drain structures in

backyards that may have settled below grade, potentially contributing to

drainage issues. Komlanc responded that the stormwater modeling would

capture the entire drainage area, including any structures located in rear yard

easements.

Vice President Weaver requested an explanation for the emergency

designation associated with the legislation. Komlanc explained that the

emergency status was driven by the need to coordinate with Columbia Gas,

which has a major project planned for the same area. To avoid conflicts and

ensure proper alignment, the city needs to advance the sewer design quickly,

as the sewer line will be deeper than the gas line in some sections, requiring

careful coordination to determine the appropriate side of the street for each

utility. Weaver expressed appreciation for the clarification, noting that it was

helpful to have the reasoning on record.

Recommendation: Introduction/First Reading on Regular Agenda on 5/19/2025;

Second Reading/Emergency Adoption on Consent Agenda on 6/2/2025.

ORD-0023-2025

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A

CONTRACT WITH T&M ASSOCIATES FOR MAJOR UTILITY OWNER

REPRESENTATION AND CONSTRUCTION ADMINISTRATION AND

INSPECTION SERVICES; AND DECLARING AN EMERGENCY

Director Komlanc presented the second item for Council consideration, a

request to authorize the Mayor to enter into a contract with T&M Associates

for construction permitting support related to the Columbia Gas high-pressure

line project. Komlanc explained that the scale and complexity of this project

require additional staff augmentation, as his office currently has only one

right-of-way administrator responsible for coordinating utility relocations and

related logistics. Engaging T&M Associates will ensure that routine permits

continue to be processed efficiently while the high-pressure line project

proceeds. Komlanc noted that T&M Associates was selected through a

competitive Request for Qualifications (RFQ) process. Senior Director

Schultz is working to develop a participation agreement with Columbia Gas,

which is expected to cover approximately 65% of the project’s permitting

costs. Komlanc indicated that this agreement is still being finalized and will be

brought before the Council for consideration at a future date.

Recommendation: Introduction/First Reading on Regular Agenda on 5/19/2025;

Second Reading/Emergency Adoption on Consent Agenda on 6/2/2025.

ORD-0024-2025

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A

CONTRACT WITH PROFESSIONAL PAVEMENT SERVICES FOR

THE

2025 SIDEWALK

MAINTENANCE

LOOKBACK

PROGRAM

(ST-1115)

Director Komlanc presented the final item for Council consideration, the 2025

Sidewalk Lookback Program. He reported that the project was recently bid

and Professional Pavement Services was identified as the lowest and best

responsive bidder. Komlanc recommended awarding the contract to

Professional Pavement Services to advance the city’s ADA Transition Plan

and sidewalk maintenance efforts.

Councilmember Padova asked whether the lookback program follows the

same procedures as the regular sidewalk program, allowing property owners

to opt in or out and covering 50% of the costs for those who participate.

Komlanc confirmed that both the opt-in process and the 50% cost-sharing

arrangement apply to the lookback program as well. Padova then inquired

about the geographic organization of the project, asking why the sidewalks

included in the lookback program appeared to be concentrated in specific

areas. Komlanc explained that the city aims to group these projects

geographically to reduce contractor travel and improve efficiency. The current

lookback program primarily targets areas addressed in the 2021, 2022, and

2023 street rebuild and maintenance projects.

Councilmember Jones asked whether the same vendor would be handling

both the lookback program and the core sidewalk program. Komlanc clarified

that the 2025 Sidewalk Program was awarded to Decker Construction as part

of the city’s ongoing street maintenance efforts. He noted that the city plans to

bid its street rebuild and waterline projects for Laura, Heil Drive, and Rocky

Fork Drive North later this year, with those projects also including sidewalk

improvements to ensure ADA compliance. After initial installation or repair,

ongoing sidewalk maintenance in these areas will be the responsibility of the

adjacent property owners.

Recommendation: Introduction/First Reading on Regular Agenda on 5/19/2025;

Second Reading/Adoption on Consent Agenda on 6/2/2025.

ITEMS FROM THE SENIOR DIRECTOR OF OPERATIONS:

1. Gahanna Civic Center Update - 825 Tech Center Drive Update

2025-0104

Gahanna Civic Center (825 Tech Center Drive) Construction Update

5.12.2025

Senior Director of Operations Kevin Schultz provided the monthly

construction update for 825 Tech Center Drive. Schultz noted that significant

progress has been made on the site, which is now 100% dried in, allowing for

interior work to proceed rapidly. He invited Councilmembers to arrange tours

if they have not yet had the opportunity to visit the site, emphasizing that the

building’s first floor is fully poured and walkable, providing a clear sense of

how the public will eventually interact with the space.

Exterior and Site Work

Schultz reported that the exterior metal framing where the roof meets the new

building section is complete, and underground utilities are fully installed.

Concrete curbs are expected to be installed by the end of May, with the first

course of pavement for the parking lot anticipated by early September. These

milestones will allow for a clearer understanding of site flow and parking lot

design as the project progresses.

Interior Progress

Schultz noted that the third floor is significantly more developed than the lower

levels, with primer and first coat paint applied, ceiling grids installed, and

lighting expected to be operational within two weeks. In contrast, the lobby

and Sally port areas were only recently poured in late April, with ongoing

rough-ins for framing, HVAC, and other utilities still in progress on the first

floor.

Project Milestones and Budget

The project recently reached its one-year construction anniversary, having

broken ground in May 2024. Schultz reported that the project is approximately

68% complete and remains on schedule despite only one additional weather

delay in April. He expressed confidence that weather-related impacts will

decrease as the site becomes more fully formed. Schultz also shared

updates on project budgets, noting that approximately 52% of the total $59

million project cost has been invoiced, amounting to just under $31 million. He

mentioned a minor correction needed on the budget slide, clarifying that 38%

of the total $4.7 million allocated for allowances and contingencies has been

utilized.

Sustainability and Energy Efficiency

Schultz highlighted the upcoming closeout of an EECBG (Energy Efficiency

and Conservation Block Grant) for lighting upgrades, valued at $78,000. This

grant will cover lighting improvements throughout the facility, contributing to

the city’s sustainability goals.

Next Steps

Looking ahead, Schultz noted that the next visible milestones will include the

installation of stonework on both the Police Department and Senior Center

sides of the building, further defining the building’s exterior appearance.

Schultz concluded his update by inviting questions from the Council regarding

the ongoing construction work.

Questions

President Bowers sought clarification from Senior Director Schultz regarding

the overall project timeline for 825 Tech Center Drive. She asked whether the

project remained on track in terms of both time and budget based on the

most recent updates. Schultz responded that the project remains generally

on schedule, though the substantial completion date has shifted slightly from

the original target of November 4, 2025. Despite this adjustment, the overall

move-in schedule for the building is still expected to occur in January or

February 2026. Schultz explained that the building will be turned over to the

city in phases, starting with the third floor and progressing downward,

allowing for activities like furniture installation to begin on completed floors

while remaining construction continues on the lower levels. When Bowers

asked whether the project was still tracking toward the previously discussed

Christmas Day turnkey date, Schultz clarified that the current schedule

places the project within a few weeks of that target, with full move-in expected

in early 2026.

ORD-0025-2025

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN

AGREEMENT

WITH

KING

BUSINESS

INTERIORS,

LLC

FOR

FURNITURE PROCUREMENT AND INSTALLATION SERVICES FOR

THE RENOVATION AND EXPANSION OF 825 TECH CENTER DRIVE;

WAIVING SECOND READING AND DECLARING AN EMERGENCY

Senior Director Schultz presented a request to authorize the Mayor to enter

into a contract for the furniture, fixtures, and equipment (FF&E) package for

the new 825 Tech Center Drive facility. Schultz noted that this represents one

of the final large procurement items for the project.

Schultz provided an overview of the FF&E budget, which originally included

$1.6 million as part of the initial project budget. Two additional funding

sources have been added:

$500,000 from EQ-25-04, a health and wellness equipment and

furnishings allocation funded through an insurance dividend,

specifically for ergonomic office furniture such as standing desks.

$160,000 from EQ-25-02, allocated for 911 dispatcher workstations.

These additions bring the total FF&E budget to approximately $2.3 million.

RFP Process and Vendor Selection

Schultz explained that the city issued a Request for Proposals (RFP) for the

office furniture component, which includes:

Office workstations (cubicles, desks)

Conference room and meeting space furniture

City Council Chambers furniture

Senior Center furnishings

Break room and soft seating for public and staff use

The RFP received three written responses, with a fourth vendor opting not to

submit a bid. After evaluating the proposals, the city selected King Business

Interiors as the preferred vendor. King is a woman-owned, family-operated

business headquartered in Columbus, Ohio, with extensive municipal

experience, including projects for the City of Columbus, Columbus Housing

Authority, and Upper Arlington Community Center.

Contract Details

The proposed contract with King Business Interiors includes:

Base Contract: $1,603,944

Contingency: $126,055 for potential adjustments and additional decor

items

This brings the total contract value to $1,729,999, aligning closely with the

initial budget estimate.

Additional FF&E Considerations

Schultz also noted that the overall $2.3 million budget will cover additional

costs not included in the furniture contract, including:

Moving and logistics for transitioning from the current facility

Storage racks and other small items, which the city will purchase

separately for cost efficiency

Equipment such as refrigerators, ice dispensers, water dispensers,

and microwaves, which are not included in the furniture bid

Schultz concluded by inviting questions from the Council regarding the FF&E

contract and related procurement plans.

Questions

Councilmember Padova sought clarification on the scope of new furnishings

included in the FF&E contract for the new 825 Tech Center Drive facility. She

asked whether the contract primarily included all new furniture for the building.

Schultz responded that while the contract covers a significant amount of new

furniture, many existing items will be repurposed. For example, the 90 chairs

currently used in Council Chambers, along with approximately 150 similar

chairs from the Police Department and other city offices, will be reused in the

new facility. However, additional seating will be required to meet the needs of

the larger building. Schultz further explained that office desks and other

reusable items from the current facility will also be transferred, although

cubicles will not be moved. The moving and logistics contract will include

proper disposal of any items not relocated, with remaining furniture offered to

nonprofits or auctioned, with proceeds returning to the city. Padova also

asked whether King Business Interiors would handle the moving and

inventorying of these items. Schultz clarified that a separate moving and

logistics company will manage this aspect of the project. Padova then

inquired about decor and other finishing touches for the new facility. Schultz

noted that some of the contract contingency funds will be allocated for decor

and other items not included in the initial furniture package. Padova

suggested that the city consider incorporating local art into the facility,

referencing a positive example from a recent visit to ADB Safegate, where

local artists contributed to the company’s interior design.

Councilmember Jones asked for an explanation of the waiver and emergency

request associated with the contract. Schultz responded that the waiver and

emergency request is primarily driven by tariffs on imported items, which

have significantly increased costs. He provided an example, noting that a

recent purchase of five chairs included $300 in tariffs alone.

Vice President Weaver acknowledged that waiver requests typically raise

concerns for him but expressed appreciation for Schultz’s explanation, noting

that some factors, like tariffs, are beyond the city’s direct control.

Recommendation: Introduction/First Reading with Waiver of Second Reading

and Emergency Adoption on Regular Agenda on 5/19/2025.

2. Discussion on Electric Supplier for City Electric Accounts

2025-0105

City Electric Accounts Presentation 5.12.2025

Senior Deputy Director Corey Wybensinger provided an overview of the city’s

67 municipal electric accounts as part of ongoing efforts to meet the city’s

greenhouse gas reduction goals established through its participation in Power

a Clean Future Ohio (PCFO). Wybensinger reminded the Council that the city

set a goal in March 2024 to reduce greenhouse gas emissions by 2030 and

has been working with PCFO to identify strategies to reach this target. The

city currently consumes approximately 4.2 million kilowatt-hours (kWh)

annually, supporting facilities, street lights, EV charging stations, pump

stations, and other infrastructure. The existing electric supply contract, which

locks in a rate of 4.1 cents per kWh, expires on November 29, 2025.

Wybensinger noted that this rate, established in 2020, is unlikely to be

matched in the current market.

Upcoming Energy Contract Options

Wybensinger presented potential pricing for the next electric contract, which

is expected to cover the period from November 2025 to November 2026:

Traditional (Brown) Energy: Approximately 7 cents per kWh

100% Renewable Energy: Approximately 7.3 cents per kWh

Given the city’s current usage, this represents a potential $125,000 increase

for traditional energy and an additional $11,000 (or $1,000 per month) for

100% renewable energy. Wybensinger emphasized the importance of

aligning this decision with the city’s greenhouse gas reduction goals, while

also acknowledging the financial impact.

Questions

Vice President Weaver asked about the timeline for locking in a new contract.

Wybensinger explained that the city has a roughly five-month window to make

this decision, ideally securing a contract at least 30 days before the current

agreement expires to ensure a seamless transition. He noted that the city

aims to monitor the market for favorable pricing opportunities in the coming

months.

Councilmember Renner expressed support for moving to 100% renewable

energy, noting that the potential $11,000 premium represents a relatively

small investment in achieving significant carbon reductions. However, he also

asked Wybensinger to consider alternative uses for these funds if the city

opted to maintain a traditional energy supply, potentially investing in other

emissions reduction projects. Wybensinger responded that while this is a

valid consideration, the additional $11,000 would be distributed across

multiple funds, including enterprise funds, rather than directly returning to the

General Fund. He emphasized that the city is pursuing a range of

sustainability initiatives, including energy-efficient building upgrades and

greenhouse gas tracking through SWACO and other programs. Renner

reiterated his support for the renewable energy option, highlighting the

potential reputational and environmental benefits for the city. He encouraged

colleagues to weigh the long-term value of reduced carbon emissions as part

of the city’s overall sustainability strategy.

President Bowers inquired about the city’s historical electric usage, asking

whether kilowatt-hour consumption has declined over the past several years,

particularly given recent LED lighting upgrades. Wybensinger responded that

the city has tracked electric usage since partnering with Tradition Energy in

2014 and has data going back several years. However, for the current

analysis, the city focused on the most recent 12-month period, during which it

consumed approximately 4.2 million kWh. Wybensinger noted that while

earlier consumption may have been higher, recent energy efficiency

measures, such as LED retrofits, have likely reduced overall usage. Bowers

requested that the administration provide a longer-term analysis of historical

electric usage, expressing interest in understanding the full impact of recent

efficiency upgrades. Bowers then asked for projections on future energy

consumption at 825 Tech Center Drive, acknowledging the difficulty in making

precise estimates given ongoing renovations and energy efficiency

improvements. Schultz explained that the city has limited historical data for

825 Tech Center Drive due to the extensive renovations, including LED

conversions, wall insulation, and window replacements. He noted that initial

energy performance baselines have been established but emphasized that

actual usage will depend on various operational factors, including the facility’s

24/7 usage profile and the absence of natural gas service, making the building

100% electric. Bowers then conducted a quick cost comparison, estimating

that at the projected rates, the city’s annual supplier costs for traditional

energy was approximately $297,402 and 100% Renewable Energy was

approximately $306,600. Wybensinger confirmed that these estimates were

in the correct range, noting that the city’s total monthly electric bill, including

transmission and distribution, is currently between $30,000 and $35,000. He

emphasized that the rates discussed were indicative and subject to change

based on market conditions. Bowers thanked Wybensinger for the detailed

overview, noting that the cost differential between traditional and renewable

energy represents roughly a 4% premium, reinforcing the importance of

understanding the long-term financial impact as the city moves toward its

2030 sustainability goals.

Councilmember McGregor confirmed that the current City Hall facility is

served by both electricity and natural gas, while the new 825 Tech Center

Drive building will be 100% electric. She expressed a preference for selecting

the least expensive energy option, noting that while the $11,000 premium for

100% renewable energy might not seem significant, it could be higher in

practice and might be better spent elsewhere.

Councilmember Padova asked whether the proposed energy contract would

have the same 12-month term as the expiring five-year agreement.

Wybensinger confirmed that the city is seeking a one-year contract to provide

flexibility as it transitions operations to 825 Tech Center Drive and gains a

better understanding of the building’s energy profile. He noted that the shorter

term also allows the city to avoid locking in potentially high rates for an

extended period. Padova then asked about the timing of the rate lock,

specifically whether the city could lock in a favorable rate now while

maintaining the current 4.1 cent per kWh rate until the new agreement takes

effect in November. Wybensinger confirmed that the city can secure a future

rate without prematurely ending the current agreement, preserving the

favorable rate as long as possible. Padova also inquired about the potential

impact of operating both the current City Hall and 825 Tech Center Drive

during the transition period, asking whether the city would be responsible for

utilities at both locations. Schultz clarified that utilities at the current facility will

remain active until the building is either sold or its operational responsibility is

transferred to another party, adding a layer of complexity to the city’s overall

energy management during the transition. Padova further confirmed that the

city would have the option to return to traditional energy after the initial

12-month term if the 100% renewable option proves more costly than

anticipated. Wybensinger agreed, emphasizing that the one-year term is

designed to provide flexibility as the city navigates the uncertainties

associated with the new facility’s energy use and the broader energy market.

Councilmember Schnetzer acknowledged the challenges of navigating

volatile energy markets, noting the unpredictable nature of pricing over the

past year. He expressed support for the administration’s cautious approach to

securing a 12-month electric supply contract but sought to better understand

the direct impact of the proposed 100% renewable option on residents.

Schnetzer highlighted the city’s recent investments in energy efficiency at 825

Tech Center Drive, including solar panel readiness, LED lighting upgrades,

and EV charging conduit, which align with the long-term goal of reducing

operating costs. However, he questioned whether the additional $11,000

annual premium for renewable energy would yield tangible benefits for

residents or simply represent a higher cost for the same basic service.

Wybensinger responded that the primary benefit of the 100% renewable

contract is its alignment with the city’s broader greenhouse gas reduction

goals, set for 2030 as part of its commitment to Power a Clean Future Ohio

(PCFO). He acknowledged that, unlike physical infrastructure investments

like solar panels, the switch to renewable energy primarily impacts the city’s

carbon footprint rather than its direct operating costs. Wybensinger also

noted that the city’s residential electric aggregation program already supplies

100% renewable energy to participating households, meaning that extending

this commitment to municipal operations would be consistent with the city’s

broader sustainability messaging. Schnetzer reiterated his interest in

understanding the resident-facing impact of the decision, emphasizing the

importance of clearly articulating the benefits to the community, particularly as

the city balances multiple budget priorities.

Vice President Weaver asked whether the city’s peer communities,

particularly those involved with MORPC (Mid-Ohio Regional Planning

Commission), are pursuing similar renewable energy contracts or are on

comparable timelines for securing new electric rates. Wybensinger explained

that, unlike community aggregation programs where municipalities can

collectively negotiate rates, each city manages its own utility agreements

independently. He noted that the timing of a community’s last rate lock

significantly impacts their current pricing, with some cities potentially

benefiting from lower rates secured in prior years. Weaver expressed his

support for the 100% renewable energy option, emphasizing that the decision

aligns with the city’s stated sustainability values and long-term goals. He

characterized the additional $11,000 annual cost as an investment in those

values, reflecting a commitment to reducing the city’s carbon footprint.

Senior Director Schultz noted that while no formal Council action is required

to lock in an energy rate, the administration sought clear guidance from

Council to avoid committing to a traditional energy contract if the majority

favored renewable energy.

President Bowers invited feedback from the Mayor and administration,

emphasizing the importance of aligning the city’s energy choices with its

broader sustainability commitments. Mayor Jadwin, serving as the

Sustainability Vice-Chair for MORPC, supported the 100% renewable option,

stating that the relatively small premium would help advance the city’s

greenhouse gas reduction goals without significantly straining the budget. She

suggested that if the projected price gap between renewable and traditional

energy remains manageable, pursuing the renewable option aligns with the

city’s long-term sustainability strategy.

President Bowers and Councilmember Renner expressed their thanks to the

Mayor for her input. Renner emphasized the importance of clearly defining the

city’s environmental goals and ensuring that any potential savings from the

contract are reinvested in further emissions reduction efforts. Deputy Director

Wybensinger reiterated the 12-month contract term and reevaluation next

year. Councilmember Jones expressed her support for the renewable energy

contract option. Vice President Weaver echoed his thanks to the Mayor for

her guidance on the matter.

3. Electric Vehicle Charging Station Fees

RES-0022-2025

RESOLUTION

ADOPTING

ELECTRIC

VEHICLE

CHARGING

STATION FEES PURSUANT TO CHAPTER 949 OF THE GAHANNA

CODIFIED ORDINANCES

Senior Deputy Director Corey Wybensinger presented a resolution request to

update the electric vehicle (EV) charging station fees in accordance with

Chapter 949 of the Gahanna Codified Ordinances. The resolution aims to set

new EV charging fees to align more closely with market rates and to

recapture costs associated with maintaining the city’s EV charging

infrastructure. Wybensinger reported that the city recently upgraded five EV

charging locations at City Hall, Hannah Park, Friendship Park, the golf course,

and the municipal parking lot (98 North High Street). These upgrades involved

updating the software platform after the previous provider, Shell Recharge,

ceased operations. The city secured a refund for previous software payments

made under an AEP Energy grant. The city successfully completed the

upgrades at approximately 75% of the original budget estimate. The new

provider, Amp Up, offers a simplified QR code payment system, avoiding the

need for users to download multiple apps. Additionally, the city secured 16

Level 2 charging stations at no cost as part of the software transition.

Fee Structure and Rationale

The proposed fee structure includes:

Level 2 Charging: A per kilowatt-hour (kWh) fee, comparable to

market rates in the 43230 area ranging from 25 to 30 cents per kWh.

Idle Fees: A reasonable charge to prevent vehicles from occupying

charging spots after their battery is fully charged, thereby promoting

turnover.

Fast Charging: A higher per kWh fee due to the convenience of

charging within 60-90 minutes. The proposed rate would increase the

cost of a 50 kWh charge from approximately $5 to $28, aligning with

the cost of a traditional tank of gas.

Wybensinger emphasized that the city’s goal is to balance cost recovery with

maintaining the stations as a public amenity, aiming for a net-zero operational

cost.

Councilmember Renner commended the administration’s efforts to

modernize the charging infrastructure. He noted that the proposed fees,

including the idle fees, were reasonable compared to the state average of 38

cents per kWh. Renner asked whether the charging stations were exclusively

tied to Shell Amp Up or if there was flexibility to switch to another provider.

Wybensinger clarified that the city is committed to the Amp Up software for

the next five years unless specific issues arise that justify terminating the

agreement. The chosen software simplifies user access and minimizes

costs. Renner also asked about usage data, particularly related to fast

chargers and whether users frequently overstay charging sessions.

Wybensinger explained that while prior data was limited, the new Amp Up

system now provides detailed usage analytics, including metrics on charging

duration and greenhouse gas reductions. He noted that previous issues with

station downtime had affected usage data, but since the upgrades, user

feedback has been positive.

Councilmember Schnetzer agreed with the need for reasonable fees but

stressed that the city should aim to recoup all associated costs, including

software maintenance. Wybensinger confirmed that end users pay all

transaction fees. Schnetzer emphasized that the goal should be a

sustainable model that balances public utility with cost recovery, similar to

tiered pricing models used in Parks and Recreation. He acknowledged that

pricing must remain accessible to encourage station use while still covering

the city’s operational expenses.

Councilmember McGregor asked whether the city had reliable data on how

frequently the charging stations are used. Wybensinger confirmed that the

new Amp Up software provides comprehensive data on usage, idle times,

and greenhouse gas reductions. He noted that the City Hall station and the

fast charger at the municipal lot are the most frequently used. McGregor

requested the data on usage statistics to better understand the community’s

demand for EV charging.

Recommendation: Introduction/Adoption on Consent Agenda on 5/19/2025.

ITEMS FROM COUNCILMEMBERS:

Councilmember Jones:

2025-0100

Proposed Letter of Support for School Funding - Councilmember Jones

Councilmember Jones provided a follow-up to the previous week’s discussion

regarding House Bill 96, which includes language restricting school district

cash reserves to 30% of annual operating funds. Jones addressed two

questions raised during the prior meeting:

1. $15 Million Impact Estimate: Jones reported that the $15 million

estimate provided by the school district represents the amount of

cash reserves currently above the 30% cap that would be affected if

the legislation passes. She explained that the district’s financial model

relies on building cash reserves in the early years of a levy cycle to

cover expenses in the later years, typically operating on a five to

six-year budget cycle. As the district approaches the end of this cycle,

it draws on these reserves to maintain operations. If House Bill 96

passes, the district would likely need to seek voter approval for

additional levies more frequently.

2. Disposition of Excess Funds: In response to the second question

regarding where the excess funds would go, Jones clarified that any

funds exceeding the 30% threshold would be returned to taxpayers.

However, the exact mechanism for this reimbursement remains

unclear, given the differing fiscal years for the state (calendar year)

and the school district (July to June). She noted that this could lead to

a situation where taxpayers receive refunds shortly before being

asked to approve a new levy, potentially creating financial and

messaging challenges.

Jones recommended that, rather than pursuing a joint letter from the full

Council, each member consider sending the proposed letter template

individually. She noted her intent to send the letter personally, in her capacity

as an elected official, resident, and parent of a district student. Jones invited

colleagues to join her or reach out if they have additional questions or

concerns.

Councilmember Renner thanked Jones for her thorough follow-up and for

proposing a practical approach that allows individual Councilmembers to act

independently, aligning their advocacy with their personal perspectives.

Councilmember McGregor expressed appreciation to Jones for obtaining the

requested information and providing clarity on the financial impacts.

Vice President Weaver echoed his colleagues’ gratitude for Jones’s diligence

in researching the issue. He confirmed his intent to send a letter in his

individual Councilmember capacity, emphasizing that a strong, fully funded

school district is in the best interest of the entire community.

Councilmember Bowers:

2025-0045

Memo to Council re Elected Official Salaries 02.21.2025

President Bowers introduced a follow-up discussion on elected officials'

salary ordinances, providing background on the matter. She reminded

Council that this topic was initially introduced in February 2024 and had also

been discussed in 2022. The discussion centered on potential adjustments to

salaries for the Mayor, City Attorney, and City Councilmembers. Bowers

noted that the Mayor's current salary is $103,809, in place since 2011, and

that the proposed adjustments would take effect in January 2028 upon the

start of a subsequent mayoral term. The City Attorney currently earns

$80,765 annually, with proposed adjustments also set for January 2028.

Councilmember salaries, currently set at $9,600 annually with an additional

$100 per month for the Council President, have not been adjusted since

2000. Bowers highlighted that if council member salaries had kept pace with

inflation, they would now exceed $18,000. She also clarified that the proposed

salary adjustments for Councilmembers could take effect in January 2026 for

Ward members and January 2028 for At-Large members, but that it was

possible to align all adjustments to January 2028 if desired.

2025-0102

Memo to Council re City Attorney Salary Ordinance, ORD-0006-2025

City Attorney Tamilarasan presented her findings from a 2024 salary survey

conducted by the International Municipal Lawyers Association (IMLA). She

noted that the IMLA survey included data from 334 jurisdictions, primarily in

the United States, and that the Gahanna City Attorney's salary was identified

as the lowest among the respondents. She highlighted that the average salary

for public sector attorneys in jurisdictions with populations between 20,000 to

49,000 was $157,808, significantly higher than Gahanna's current salary. She

also cited local comparisons, including Reynoldsburg ($124,036) and

Whitehall ($100,000), both of which have larger legal support staffs than

Gahanna. Tamilarasan requested that the Council consider the proposed

ordinance to make the Gahanna City Attorney's salary more competitive. She

also indicated that she had requested permission to share the full IMLA

survey with the Council, as its distribution is currently restricted.

Councilmember Jones expressed her support for aligning all salary

adjustments to 2028 for consistency and transparency. She acknowledged

the extensive research and discussion that had taken place and indicated that

she did not need further information to make a decision.

Councilmember Schnetzer requested additional insight into the IMLA survey,

noting his desire to review the data directly. He emphasized the importance of

transparency and thorough evaluation before making a decision.

Councilmember McGregor asked for clarification on whether Gahanna,

Reynoldsburg, and Whitehall permitted their city attorneys to engage in

outside legal work. Tamilarasan confirmed that all three jurisdictions permit

outside work, provided it does not interfere with the responsibilities of the City

Attorney.

Mayor Jadwin reiterated her previously stated objections to the proposed

salary adjustments and added that she believed it was inappropriate for the

Council to set its own salaries without independent analysis. She

recommended that the Human Resources department engage an outside,

neutral party to evaluate the data and provide objective recommendations, as

is done for other city staff. Bowers acknowledged Jadwin’s concerns and

agreed to explore the possibility of obtaining an estimate from Clemans

Nelson, the city’s outside HR consultant, for a comprehensive salary study.

Councilmember Padova clarified that the proposed salary adjustments would

not directly benefit current Councilmembers, as they would only take effect for

future officeholders. She emphasized that the discussion should reflect this

distinction when communicating with the public.

Councilmember Jones expressed a desire to conclude the ongoing

discussion, noting that the conversation had been lengthy and potentially

uncomfortable. She supported the idea of an independent evaluation but

wished it had been proposed earlier in the process.

Vice President Weaver closed the discussion, noting that the Council would

await additional information from Clemans Nelson regarding the cost and

timeline for a third-party salary evaluation.

ORD-0005-2025

ORD-0006-2025

ORD-0007-2025

AN ORDINANCE TO AMEND SECTION 131.07 OF THE CODIFIED

ORDINANCES OF THE CITY OF GAHANNA, RELATIVE TO THE

MAYOR'S SALARY, EFFECTIVE JANUARY 2, 2028

Recommendation: Held in Committee.

AN ORDINANCE TO AMEND SECTION 143.04 OF THE CODIFIED

ORDINANCES OF THE CITY OF GAHANNA, RELATIVE TO THE CITY

ATTORNEY'S SALARY, EFFECTIVE JANUARY 3, 2028

Recommendation: Held in Committee.

AN ORDINANCE TO AMEND SECTION 121.03 OF THE CODIFIED

ORDINANCES OF THE CITY OF GAHANNA, RELATIVE TO THE

COUNCIL'S SALARY, EFFECTIVE JANUARY 2, 2026 FOR WARD

MEMBERS, AND JANUARY 2, 2028 FOR AT-LARGE MEMBERS

Recommendation: Held in Committee.

RES-0021-2025

RESOLUTION HONORING CHLOE, INC. AND COMMENDING

CONNIE NAFZIGER FOR 25 YEARS OF SERVICE TO YOUNG

MOTHERS IN OUR COMMUNITY

President Bowers introduced a draft resolution to honor CHLOE Inc. and

commend Connie Nafziger, a longtime Gahanna resident, for her founding

and dedicated service to the organization. Bowers shared a personal

connection to Nafziger, recalling a mutual friend who often spoke of Nafziger’s

kindness and support, particularly during the early years of her children’s

lives. Bowers noted that CHLOE Inc., founded 25 years ago by Nafziger,

provides critical support to young mothers in the community. Nafziger, a

nurse by profession, identified a gap in care for this group and transformed

her compassion and professional expertise into a lasting community

resource. CHLOE Inc. recently celebrated its 25th anniversary on May 8th,

marking both the organization’s milestone and Nafziger’s retirement as she

passes the torch to a new executive director. Bowers expressed her desire to

recognize Nafziger’s impact on the community through the resolution and

announced that Nafziger would be available to attend the next Council

meeting to introduce the incoming executive director.

Vice President Weaver thanked Bowers for her initiative in bringing the

resolution forward and expressed his appreciation for the opportunity to

formally recognize Nafziger’s contributions to the community. Weaver

confirmed that the resolution would be included on the May 19th consent

agenda.

Recommendation: Introduction/Adoption on Consent Agenda on 5/19/2025.

Councilmember Weaver:

RES-0023-2025

RESOLUTION RECOGNIZING JUNE 2025 AS LGBTQ+ PRIDE

MONTH IN THE CITY OF GAHANNA

Vice President Weaver introduced a draft resolution recognizing June 2025

as LGBTQ+ Pride Month for the City of Gahanna. He noted that the resolution

is a recurring item each year but mentioned that he had added the “+” to the

title and text to align with the general nomenclature used by Stonewall

Columbus and Equality Ohio. He also mentioned that he anticipated guests at

the first June meeting in support of the resolution and welcomed any

questions.

Councilmember McGregor expressed her opposition to including the “+” in the

resolution, stating that if the plus cannot be specifically defined, she could not

support its inclusion. She noted that the previous year’s resolution did not

include the “+” and indicated her preference to maintain that format.

Vice President Weaver responded by noting that terminology around

LGBTQ+ identities has evolved over time and that organizations like

Stonewall Columbus and Equality Ohio generally use the “+” as an inclusive

term for various identities that may not be explicitly listed. He acknowledged

McGregor’s concern and suggested that listing each identity in the body of the

resolution might be an alternative, though he noted this would require more

space.

Councilmember Jones noted that listing all possible identities would require a

substantial amount of text and suggested that the “+” serves as a practical,

inclusive approach.

President Bowers expressed her desire for the Council to present a unified

message of support for the LGBTQ community, emphasizing the importance

of speaking with one voice on such resolutions. She proposed that including

“LGBTQIA” in the resolution might address McGregor’s concern, as it

explicitly lists Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, and

Asexual identities.